1. About our Company
“Empire Navigation Inc.” (hereinafter “the Company” or “We”) has its registered offices at 88 Vouliagmenis Av. 167 77, Ellinikon, Attica, Greece and provides management services, including but not limited to ships’ management, employment of crew on ships managed by the Company, technical ship management, crew training and safety, shipping and crewing finance and administration.
2. About our website
The Company’s official Website is presented as seen by the user and makes no express or implied representations and/or warranties regarding our professional business/management services in crew and ship management.
3. What kind of data we process
The Company uses all information collected via its Website, in strict confidence at all times pursuant to the Company Data Protection Policy and the applicable legislation (including the General Data Protection Regulation 2016/679 of European Parliament and Council of the European Union (hereinafter “GDPR”), including any job applications and/or visitor traffic trends.
It is the Company’s policy to completely respect and protect the privacy rights of web visitors/users, including all crew members, shore-based employees, prospective crew members or employees, partners, agents, suppliers, job applicants and any other visitor to this website.
4. How we process your personal data
On our Website, the information collected depends on which of our services you will make use of .
Our services do not require any form of registration, allowing you to visit the Website without disclosing to us who you are.
However, some of the provided services may require you to send to us an e-mail providing us with your personal information. In this event the sort of personal information requested will generally include, but shall not be limited, to your name, your e-mail address etc.
We use the information about you where you have consented to be contacted for such purposes, for example when submitting to us your resume as an applicant for a seafarer’s or a shore-based employee’s position; to ensure that content from our site is presented in the most effective manner for you;; to provide you with information or services that you request from us.
5. How we use your data
We may use information collected from this Website to evaluate and assess your request for a position of employment at sea or at shore; to respond to an e-mail of yours, if any, with regard to us and/or our management services; to facilitate administration of our Website and for internal purposes or operations (including tests and/or troubleshooting); for statistical and data analysis related reasons; or for research related to our improving the content of the Website or the experience of the user.
We try to collect and store minimum and basic personal data on our website and to have in place appropriate safeguards for the security and privacy of your data as a visitor of our website and to prevent it from being accessed by unauthorized persons.
This Website may include links to other websites / internet sources and/or social media platforms and webpages.
We cannot control these websites and external sources and, therefore, we cannot be held responsible for the display of these websites and sources, or for the content, and overall material on or from these websites and sources, or for the collection and processing of any personal data of yours therein made.
6. Special categories of data
If information relating to your health is collected while you operate our website as above, we will use it only in order to comply with our health and safety and occupational health obligations, as well as to comply with our statutory obligations and applicable maritime legislation for pre-employment medical examinations with regard to your potential recruitment and employment and fitness to work as a seaman or shore-based employee.
All above data and any other data constituting Special Category of Personal Data, including references to your ethnic origin /nationality, religion, health status, trade union membership, will be lawfully collected and processed by the Company as above and, unless this is not authorized or required by law or public interest or such information is required to protect your vital interests, we will obtain your explicit consent.
Regarding data processed beyond this Website, we will retain personal data and all related records of our Employees’ for no longer period than required for the Company’s legitimate purposes, or for complying with laws and regulations, or for reasons of public interest, for as long it is necessary in order to protect the Company’s legitimate interests. And where information on applications from prospective employees is concerned, we will retain these for a period of maximum 12 months. After this time, the information will be duly encrypted and archived securely.
7. Future use and update
We process your data for the specific purpose for which we have collected it.
If in the future we intend to process your personal data for a purpose other than that it was collected for, we will provide you with information on such purpose and any other relevant information if such purpose is not consistent with the initial purpose.
8. Who has access to your data
Your information will be disclosed only to appropriate Company’s personnel, including representatives of the HR and other Departments of the Company on a need to know basis. , Our Data Protection Officer’s details are firstname.lastname@example.org /0030-2111024000).
We may also disclose your data to tax or other competent authorities if such disclosure is mandatory under applicable law; or under a court order or a legal notice to provide information. Disclosure to internal and/or external auditors is included.
We will disclose your data to third parties in compliance with the Company’s legitimate purposes, or for complying with laws and regulations, for reasons of public interest or if we are legally obliged in order to run our business in a professional and efficient manner.
In all such cases, we will do so, as appropriate, and only in accordance with local laws and requirements and we will make sure that such third parties have undertaken appropriate data processing obligations to ensure the security and confidentiality of your data.
Due to the Company’s global shipping activities and the nature of our business as a management company, your information may be transferred outside of the E.E.A., in order to comply with our legal and/or contractual requirements.
We will do so only where an adequate level of protection is ensured or where we have in place safeguards including the use of standard contractual terms, to preserve the security of your data in case of these transfers as far as it is practically possible.
We might also transfer information about you to companies affiliated with the Company, for purposes connected with your request for information or your job enquiry or the management of the Company’s business.
For example, if you use our website to find employment and you are based in the Philippines then our local agent will probably handle your relevant application; or if you are a supplier or service provider using our website to offer co-operation based in Thailand potentially our local agents and/or other partners will also be notified of your data to process your offer subject to our Company’s Data Protection Policy at all times.
9. Duration of retaining
Your personal data will not be stored or otherwise processed for more than it is necessary for the purposes for which these are processed for, pursuant to the applicable legislation.
For as long as your data are retained by the Company, we implement and have in force at all times appropriate technical and organizational procedures as required by law, in order to safeguard your rights and freedoms as data subjects and to ensure the confidentiality, integrity and availability of your personal data, including for the restriction of unlawful or unauthorized access to your data and for the limitation of accidental loss, destruction or damage.
In this respect, we will take all reasonable actions to destroy and/or erase all data from our website and other systems which is no longer required.
10. When we assign data processing
Where the Company relies on a third-party Personal Data Processor, to execute processing on the Company’s behalf, the Company will choose one (to the extent practically possible under the prevailing circumstances on each separate occasion) who will provide adequate security level and procedures and take all reasonable steps to ensure compliance of the personal data processor with such procedures and measures.
11. Changes to this Policy